Quarterly Enrollment Limits
Undergraduate Students. Minimum Cumulative Progress (MCP) is a policy designed and approved by the faculty to provide important guideposts to ensure timely degree completion. The MCP requirement establishes a reasonable expectation of student workload. For undergraduates, the average academic study load is 15 units per quarter; the minimum full-time study load is 12 units. For more information concerning MCP requirements refer to the College of Engineering (engineering.ucsb.edu/undergraduate/academic-advising/minimum-cumulative-progress) and College of Letters and Science (www.duels.ucsb.edu/advising/mcp) websites.
Students who are not able to carry at least 12 units per quarter must petition to register in a deficit program (or part-time status) at the time of registration. Students may petition for permanent approval of deficit programs. Under certain conditions, reduced fees may be available through the Office of the Registrar for undergraduate students who have advance permission to carry 10 or fewer units per quarter. Requirements regarding reduced fees can be found on the Office of the Registrar's Fee Reduction page.
Students who are approved for a permanent deficit load automatically receive the fee refund and do not have the opportunity to decline it. Students who are on a deficit load program for only one quarter and choose to apply for a fee refund must do so through the Office of the Registrar by the published deadline.
Warning: Financial aid is initially awarded based upon the assumption of full-time enrollment, and financial aid recipients who do not stay enrolled in the minimum study load of 12 units per quarter may have their financial aid reduced. On the 15th day of classes each quarter, an enrollment snapshot is taken by the Registrar's office. This is referred to as the “Census” date. All students receiving federal or state grants, such as Pell Grant, Cal Grant, or Middle-Class Scholarship, will have those grants reduced if they are enrolled in less than 12 units at Census. UCSB Scholarship recipients must be enrolled at least half-time (6 units) to remain eligible for their full UCSB Scholarship amount awarded. Please see our Census Date Policy for more detailed information.
Financial aid may also be reduced if a student receives a reduced fee program, such as a Part Time Fee Credit, as a result of a deficit load. All grant recipients who are considering dropping below full time should first consult directly with the Office of Financial Aid & Scholarships prior to requesting a deficit load with their college and reduced fee program (Part Time Fee Credit) with the Office of the Registrar.
Please note that “variable unit” course units will be counted according to the number of units shown on the student’s registration record on census date. The units earned at the end of the quarter are not used in this unit count. Such unit reductions may involve billing the student’s BARC account for the amount of the reduction. If a student’s grant is reduced or cancelled based on census date units, it cannot be increased or reinstated if the student adds more units at a later date.
The maximum number of allowable units for undergraduates each quarter varies among the three colleges. These limits are indicated in the college publications and in GOLD. Students who wish to enroll in more than the maximum number of allowable units must petition to their college for an excess program at the time of registration.
Graduate students.
To achieve official registration status (maintain graduate standing) when not officially on leave of absence, a student must be registered in at least one regularly authorized course (minimum of 1 unit) [Senate Reg. 275A]. However, students are expected to enroll in more than one unit per quarter in order to meet academic residency, program requirements, and funding eligibility requirements, as described below.
To maintain eligibility for fellowships, academic appointments, and fee remission during the academic year (Fall, Winter, Spring Quarters), students must be registered in a minimum of 8 units. Eligible students may also register Part Time, with some restrictions. Please read the full policy on part-time registration for graduate students here.
* In order for a quarter to count towards Academic Residency, a graduate student must be registered and enrolled in courses of instruction, research, or study totaling or equivalent to at least four units of upper-division or graduate work during a regular term (fall/winter/spring), or two units of such work in a summer session. In doctoral programs, however, no period of attendance of less than one quarter, except two consecutive six-week Summer Sessions in the same summer, can be used to establish residence [Senate Reg. 275C]. For Master's degree candidates, the two six-week Summer Sessions need not be consecutive.
In summary, unless officially approved for Part-Time Status, a graduate student should aim to enroll in a minimum of 8 units each quarter, and possibly more as needed to meet the course requirements of the individual program. Students should consult with their departmental advisors on their program of study.
A student must have an official registration status in order to complete degree milestones, including:
Take or complete a master's comprehensive exam or project
Advance to doctoral candidacy
File a thesis or dissertation
Have a degree awarded
Official registration status is required for the following privileges:
Employment in an academic appointment title (TA, GSR, Reader, Tutor)
Campus services (e.g., Library privileges, University housing, Student Health Services)
Receive financial aid (loans, fellowships)
Defer loan repayment
International student immigration status
Changes in course enrollment. After registration, changes in course enrollment are only allowed with the necessary approvals and no later than the published deadlines for that quarter. Such changes include dropping or adding courses and changing grading options. After the published deadline date to drop, add, or change grading option, a schedule change fee is assessed for each course action. Unapproved withdrawal from, or neglect of, a course in which a student has enrolled in will result in a failing grade. See the Office of the Registrar's Quarterly Deadlines page for quarterly deadlines and information.